Privacy Policy

1. Overview

Ibere (“we”, “our”, or “us”) provides a Telegram-first company onboarding operating system designed to simplify workforce setup for employers (“Company Admins”) and new hires (“Employees”). We respect your privacy and are committed to protecting the sensitive personal data shared on our platform.

2. Information We Collect

In order to facilitate company onboarding, Ibere collects the following personal information:

• HR Admin Account Data: Company name, admin name, work email address, encrypted password, and timezone preferences.
• Employee Identification Data: Full legal name, email address, phone number, date of birth, and assigned department or role.
• Emergency Contact Details: Contact name, phone number, and relationship provided during onboarding checklist steps.
• Government Identification Documents: Photos or document uploads of government-issued IDs (passports, driver's licenses, national ID cards) submitted via Telegram chat for identity verification.
• Session & Messaging Metadata: Telegram user IDs, timestamp records, and step completion statuses.

3. How Data Is Used

Personal data collected through Ibere is strictly used for:

• Executing employee onboarding steps, contract acknowledgments, and policy reviews.
• Verifying employee identity for HR compliance and company record-keeping.
• Populating company employee directories and administrative dashboards.
• Sending automated Telegram notifications regarding pending onboarding tasks.

4. Data Storage & Security Standards

We enforce strict technical and organizational measures to safeguard sensitive data:

• Database Security: All relational data is stored in Supabase PostgreSQL databases with encryption at rest (AES-256) and SSL/TLS encryption in transit.
• Private Storage Buckets: Sensitive ID documents and attachments are uploaded exclusively to private, non-public storage buckets. Public access is disabled. Documents are accessible to authorized HR admins only via time-limited signed URLs protected by Row Level Security (RLS).

5. Data Retention & Employer Control

Company HR admins maintain complete ownership and administrative control over their employees' onboarding data. Data is retained for the duration of active employment or as determined by the employer's corporate governance policies. HR admins may request full data exports or permanent record deletion at any time by contacting support.

6. Contact Us

If you have questions regarding this Privacy Policy or wish to exercise data rights, please contact our support team at support@ibere.work.